phorSale

phorSale Administration

To access phorSale Administration, use a Web browser to go to the Administration URL. You will be prompted for a Username and Password. Enter the information provided.

Upon accessing the Administration screen, the Administrator is presented with a menu of choices of administrative tasks.

Choose one of the administrative tasks by clicking on its link.

Product Management: Add Product

The "Add Product" screen is where you add product to the store. Each field corresponds to information about a given product. In the following descriptions of the fields, note that some fields are marked with the letter (R). This means the field is required for the product to appear in the store correctly and properly work with the eCommerce functions.

Product ID: (R)
The Product ID is necessary to track this product through the system.

Product Name: (R)
The name of the product.

Product Image:
The image of the product to appear in the product description. If this is not entered, a generic "No Image Available" graphic will appear. To select an image, press the "Browse" button, and select an image from your computer.

Product Description: (R)
Description of this product.

Product Section: (R)
A select box of possible places for this product to appear on the site. Defaults to "Full Catalog".

Product Specifications:
The measurements/specifications of this product.

Product Keywords:
Keywords intended for product searches. If these are not entered, only the Product Name and Product Description are searchable.

Product Colors:
A select box of the colors entered into the system. These colors may be managed through the "Add Color" or "Edit Delete Colors" screens.

Product Option One:
Additional options for this product. This field needs to take the following format:

OPTION_NAME: OPTION_VAL1, OPTION_VAL2,...OPTION_VALn

For example, if the product comes in different sizes, you would enter:

Size: Small, Medium, Large, Extra Large

Product Option Two:
The same as Product Option One field.

Product Option Three:
The same as Product Option One field.

Product Option Four:
The same as Product Option One field.

Weight: (R)
These fields specify this product’s weight per number of units. This is necessary to ensure proper real-time shipping prices.

Product Turnaround Time:
The approximate number of business days that it would take for this product to ship.

Product Shipping From: (R)
This is the 5-digit ZIP code of the vendor, or from where the finished product ships. This is necessary to ensure proper real-time shipping prices.

Disclaimer:
Any disclaimers for this product.

Price: (R)
Price for this product. This field can take the following input:

$DDDD.CC
DDDD.CC
DDDD


Where "DDDD" is a dollar amount and "CC" is an amount in cents. The system will translate these values into appropriate amounts for both customer display and eCommerce transactions. For example,

Enter $2.05, the system will display $2.05
Enter 3.50, the system will display $3.50
Enter 6, the system will display $6.00

Special Price:
A "special" (sale) price for this product. Input the same as above. A value entered in this field overrides the regular price on the customer display and eCommerce transaction pages.

Is Product Active?: (R)
The flag that is set to determine whether or not customers see this product in the store. Defaults to checked, so the product will appear in the store. The state of this field has no affect on the appearance of this product in the administration screens.

Product Management: Edit/Delete Products

This screen lists all the products in the system, regardless of active status (see Is Product Active? field in the Product Management: Add Product section.)

Deleting Products

From the main admin screen, you may delete a product by marking the checkbox next to the product, then pressing the "Delete Checked Products" button. You may select several products to delete at the same time from this screen.

The system will ask for confirmation before actually deleting the products.

Note: If you only want a product to stop appearing in the store rather than deleting it entirely, go to that product’s Edit screen (see below) and un-check the Is Product Active? field and press "Update Product".

Editing Products

To edit a product, click on the product’s name. This will call up the "Edit Product" screen.

This screen is similar to, and has all the functions of, the "Add Product" screen mentioned earlier. The same rules and requirements for the fields apply when editing a product.

The only difference between the two screens is the inability to change the Product ID once it has been set. If you need to change the Product ID of a product, delete the product (as explained above) and add the product again.

Color Management: Add Color

The "Add Color" screen is where you add colors for the various products in the store. The colors entered here appear in the "Product Management" screens (see "Add Product" and "Edit Product" sections for detail). The colors also will appear to the customer when viewing a product in the store.

Each color has a distinct ID that is automatically created by the system, so you don’t need to enter one when adding a color. When adding a color, make sure that the new color has a new name as well. While the system will still function correctly if this happens, Administrators may see two versions of "Persimmon" when adding or editing products.

In the following descriptions of the fields, note that some fields are marked with the letter (R). This means the field is required for the product to appear in the store correctly and properly work with the eCommerce functions.

Color Name: (R)
The name of this color as it will appear in the store.

Color Image:
An image of this color, if applicable.

Color Management: Edit/Delete Colors

This screen lists all the colors in the system.

Deleting Colors

From the main screen, you may delete a color by marking the checkbox next to the color, then pressing the "Delete Checked Colors" button. You may select several colors to delete at the same time from this screen.

The system will ask for confirmation before actually deleting the colors.

Editing Colors

To edit a color, click on the color’s name. This will call up the "Edit Product" screen.

This screen is similar to, and has all the functions of, the "Add Color" screen mentioned earlier. The same rules and requirements for the fields apply when editing a color.